HASA

Home And School Association
hasa@stcletuscolts.com
                                                                                                                                                                                                                                                                      2008 - 2009
Officers and Board

President: Lori Pablovich

Vice-President: Melissa Chambers

President-Elect: Tammy Liuzza

Secretary: Darlene LeBlanc

Treasurer: Hope Falcon

Hospitality: Melissa Piglia & Stacy Dufour

Volunteer Coordinator: Jami Petitfils & Deonne Hanley

Sunshine: Dani Prest & Leslie Prest

Faculty Advisor: Nicole Evans

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HASA 12 03 08

Welcome Back!

HASA would like to welcome everyone back to St. Cletus! We are looking forward to a super year. The HASA Board met during the summr to plan some great events and fundraisers that will benefit our school and our children. If you have not joined HASA, it isn't too late! Dues are $12.00 per family per year. Fill out the HASA dues form found in the newsletter and send in your money to the school office. All dues must be paid by the December 8, 2009 meeting to be eligible for the free tuition drawing. All members who pay their dues by the December meeting and attend each HASA meeting will be entered into a drawing for free tuition at our last HASA meeting in May.

2008 - 2009 HASA Meetings

September 9th
November 11th
December 9th
January 13th
March 10th
May 12th
All meetings are held at 7:00 PM in Jerome Hall.

Some classes are still in need of class captains and co-captains. If you are not sure if your child's class is in need of either a captain or co-captain, please email Melissa Chambers at mchambers@humana.com or send a note to the office. Also, we are in need of volunteers to help with the many events the school will be having throughout the year. If you did not sign up to volunteer for an event at orientation, please sign up. Without volunteers, we face a difficult challenge staffing these events for our students. Thanks!

The first HASA meeting will be held on Tuesday, September 9th at 7 PM in Jerome Hall. We will be selling the St. Cletus pencil pouches as well as the St. Cletus car magnets for $10.00.

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CONSTITUTION AND BYLAWS

ARTICLE I. NAME

The name of this organization shall be the St. Cletus Home and School Association in the Archdiocese of New Orleans, State of Louisiana. Henceforth, St. Cletus Home and School Association will be referred to as HASA.

ARTICLE II.  OBJECTIVE AND FUNCTION

The objective of HASA shall be to assist and work with the principal, faculty, Board of Education, and the pastor of St. Cletus to enhance the educational endeavors at St. Cletus School. The efforts of HASA in realizing this objective shall include, but not be limited to, the following:

Providing for the volunteer needs of the administration, teaching, and support staff of St. Cletus School.

Combining efforts of parents and staff so as to provide the best opportunities in mental, spiritual, physical, and social education.

Promoting fellowship and congeniality among its members.

Coordinating fund raising efforts and expenditures by HASA for the enhancement of educational opportunities at St. Cletus School, subject to the budgetary and financial policies of the Archdiocese of New Orleans and St. Cletus Parish. Fund-raisers shall be submitted to the appropriate person or committee within the parish for final approval.

Stimulating greater parish and community interest and involvement in St. Cletus School.

ARTICLE III. RESPECT FOR SCHOOL POLICY

The HASA shall respect the established school policies and practices as set forth by the pastor and the school principal. The basic policies are set forth in the School Handbook.

ARTICLE IV. MEMBERSHIP

All parents and guardians of students who enrolled in St. Cletus School, as well as the teaching and support staff of St. Cletus School, are members of the HASA. 

The pastor of St. Cletus and the administration, faculty, and staff of St. Cletus School shall be ex- officio, non-voting members.

The Executive Committee shall set HASA Membership dues. Members are responsible for paying the membership dues of $10 per family due on or prior to the December General HASA meeting.

ARTICLE V. EXECUTIVE COMMITTEE

The elected executive committee (or Board) shall consist of the President, Vice- President, President- Elect, Secretary, Treasurer, the Pastor ex-officio, the Principal ex-officio, Past President ex-officio, Volunteer coordinator (1 elected position), and Hospitality coordinator (1 elected position). These persons shall have full responsibility for the HASA s business affairs, including the approval of committee appointments, review of their reports, and consideration of suggestions concerning HASA policies, budget, and other administrative duties.

Every elected executive committee member shall sign an oath of office and be sworn in by the president of the board. The signed oaths of office shall be maintained in the master HASA file.

OATH of OFFICE: As a representative of HASA, I agree to act in a proper and professional manner. I understand that when I am acting as a representative of HASA, any negative actions on my part will reflect poorly upon St. Cletus School and HASA. I agree to faithfully uphold the duties of the office for which I have been elected. I agree to properly perform the duties and obligations bestowed upon me by the Executive Committee. I understand that failure to perform my duties and obligations can result in, but not be limited to, my involuntary separation from the Executive Committee by a two-thirds majority vote of ALL Executive Committee members, including the President.

There shall be a teacher representative on the Executive Committee appointed by the Principal.

Newly elected officers installed prior to closing the final meeting of the school year.

The term of office shall be one year. The Treasurer shall serve a two year consecutive term.

A quorum of the Executive Committee will be a majority of the voting members of the Executive Committee.

Voting Members:

Vice- President - 1 vote

President- Elect - 1 vote

Treasurer - 1 vote

Secretary - 1 vote

Volunteer Coordinator - 1 vote

Hospitality Coordinator - 1 vote

President - Tie Breaker

Board approval needed for funds in excess of $50 in proposed budget.

ARTICLE VI. OFFICERS AND DUTIES

The duties of the officers defined as follows:

• The President shall:
• Preside at and administer all regular, special, and executive committee meetings
• Call special meetings of the HASA s Executive Committee
• Have co-signature authority with the treasurer for payment of the HASA s bills
• Serve as an ex-officio member of all HASA committees
• Perform such duties as are incumbent of this office
• Attend parish council meetings or appoint a designee to attend
• The Vice-President shall:
• Assume the duties of the president in his/her absence
• Perform additional duties designated by the President
• Assist in the formation of all committees and serve as an ex-officio member
• Assure that committees meet their goals and report their results and recommendations to the HASA
• The President- Elect shall:
• Attend all board meetings and work closely with the President, preparing to assume the presidency the following year
• Oversee all major fund raising efforts
• Perform additional duties designated by the President
• Oversee the End of the Year Teacher Luncheon
• The Secretary shall:
• Record and make available to the members, copies of the minutes of all-executive committee and general meetings
• Conduct the correspondence of the HASA. Maintain a current file of reports, records, and correspondence of the HASA
• Be responsible for recording and correcting as amended, the Bylaws of the HASA
• Publicize upcoming HASA meetings and events through the school newsletter, community newspaper, and the web site. Perform additional duties designated by the President
• The Treasurer shall:
• Collect and deposit all dues and other moneys received through fund raising and contributions
• Be appointed to all fund raising committees as an ex-officio member to coordinate and to help prepare fund raising reports
• Maintain records of all receipts and expenditures
• Review and recommend payment of bills to the President
• Have co-signature authority with the President or Principal for payment of the HASA s bills
• Provide a print out of all financial activity to the Executive Committee at each Executive Committee meeting
• Make a backup copy of all financial records and maintain them in a secure location
• Provide to the President an electronic backup of all financial records on a monthly basis
• Present the bank statement and financial records to the President, so the President or other Executive Committee member assigned by the President, can reconcile the bank statement on a monthly basis
• Provide a written monthly cash accounting at the annual open house of all income and expenditures
• Provide a year- end report at the first meeting of the subsequent year
• Present a budget approved by the Executive Committee
• Maintain records of all receipts and expenditures using generally accepted accounting principles
• Perform additional duties as assigned by the President
• The Volunteer Coordinator shall:
• Coordinate parental involvement opportunities of members
• Serve as Class Captain coordinator
• Perform additional duties